POPIA22 Jul 2026
POPIA Checklist for Small Business Email: 5 Settings to Avoid R10m Fines
Most SMEs store ID numbers in Outlook. We fixed 47 SMEs - here are 5 settings + 2 DLP rules.
No jargon, no scare tactics. Real checklists from 47 Gauteng SME audits. Average 4.2 critical issues found.
Crypto-locker encrypted Pastel + documents. No tested backup. We found shadow copy + M365 versioning + isolated NAS backup.
Most SMEs store ID numbers in Outlook. We fixed 47 SMEs - here are 5 settings + 2 DLP rules.
Delete on laptop = delete in cloud 30 days later. 3 SMEs learned hard way.
EvilProxy + MFA fatigue bypasses SMS codes. Fix: number matching + Conditional Access SA only.
Phishing with MFA bypass, RDP brute force, Fake SARS eFiling invoice. R950 check finds each.
Finance received CEO asking to pay supplier. Lookalike domain + compromised mailbox rule.
Old cPanel, 100GB PSTs on USBs, no backup. Migrated over weekend, Monday 8am worked.
Tax Admin Act says 5 years for invoices, but POPIA says do not keep CVs forever.
Medical practice, Pretoria East. Shift+Delete, sync deleted cloud too. Immutable backup saved it.
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